PROMOTION OF ACCESS TO INFORMATION
As required by Section 51 of the Promotion to Access of Information Act No 2 of 2000 (“PROATIA”)
ANNEXURE A
ACCESS TO INFORMATION MANUAL
As required by Section 51 of the Promotion to Access of Information Act No 2 of 2000 (“PROATIA”)
AfriFriends – Unique African Journeys CC
(“The Company”)
COMPANY DETAILS
The company details are as follows:
Registration Number: 2005 / 094027 / 23
Postal Address: P.O. Box 1517, O.R. Tambo, 1627
Physical Address: 9 Diaz Road, Eastleigh, Edenvale
Telephone Number: +27 (0) 11 609 6142
Fax Number: +27 (0) 88011 609 6142
Email address for the Company: africa@afrifriends.co.za
Email address for Active Members: Andre Ballot – andre@afrifriends.co.za
Natasha Iles – natasha@afrifriends.co.za
Website: www.afrifriends.co.za
RECORDS OF THE COMPANY
A description of the records held by the company, as required by section 51 (1) (e) of Proatia is attached to this manual as Annexure A.
REQUEST FOR ACCESS TO A RECORD
In order to comply with our obligations in terms of PROATIA, the company has authorised and designated Natasha Iles to deal with all matters relating to PROATIA. In order to request access to a record please complete the Request for Access Form which is available from Natasha via E-mail at natasha@afrifriends.co.za.
DECISION REGARDING REQUEST
PROATIA provides for numerous grounds upon which the company may refuse to grant you access to a record of the company. These grounds for refusal are to protect:
• the privacy of another person
• commercial information of another company
• confidential information of another person
• the safety of individuals and property
• records privileged from production in legal proceedings
• research information
You will be notified in writing whether your request has been approved or denied within 30 calendar days after receipt by the company of the completed Request for Access Form. Should any record of the company requested by you not be found or not exist, the company will, by way of affidavit, notify you that it is not possible to give access to that particular record.
ACCESS TO RECORDS
If you request for access to records of the company is approved, access will be provided in the form as the company reasonably determines, unless you have requested access in a specific form.
FEES
Section 52 (3) states that fees payable for access to records are to be prescribed, see Annexure C attached for list of these fees payable.
FREQUENTLY ASKED QUESTIONS
Who may request access to a record?
Any person including a department of state and a person acting on behalf of another person.
ANNEXURE B
REQUEST FOR ACCESS FORM
(in terms of The Promotion of Access to Information Act)
Name of The Company to Whom the Request is Made: AfriFriends – Unique African Journeys
Particulars of Person Requesting Access to Information
Surname: ...................................................... First Names: ................................................................................................................
Identity Number: .................................................... E-mail address: ................................................................................................
Telephone No: ....................................................... Fax no: ..............................................................
Postal address: ............................................................................................................................................................................................
Particulars of Records Requested:
Form of Access to Records
NOTES:
a) Compliance with your request in the specified form may depend on the form in which the record is available.
b) Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.
c) The fee payable for access to the record, if any, will be determined partly by the form in which access is requested.
(Mark with an X.)
1. If the record is in written or printed form:
Copy of Record Inspection of Record
2. If the record consists of visual images:
(This includes photographs, slides, video recordings, computer-generated images, sketches, etc).
View the Images Copy of the Images Transcription of the images
3. If the record consists of recorded words or information which can be reproduced in sound:
Listen to the soundtrack Transcription of soundtrack written OR printed
4. If record is held on computer or in an electronic or machine-readable form:
Printed copy of record Printed copy of information derived from the record Copy in computer readable
If you requested a copy or transcription of a record (above), do you wish the copy or transactions to be posted or e-mailed to you:
YES NO
If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 above, state your disability and indicate in which form the record is required.
Disability .......................................................
Form in which record is required ......................................................................
Particulars of Right to be Exercised or Protected
...............................................................................................................................................................................................................................................................................................................
..............................................................................................................................................................................................................................................................................................................
Explanation of why record is required for Exercise or Protection of Above Mentioned Right
.............................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................
Notice of Decision Regarding Request for Access:
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.
..................................................................................................................................................................................................................................................................................................................................................
...................................................................................................................................................................................................................................................................................................................................................
Signed at: ........................................................ Date ......................................................................
Signature of the Requester: ..................................................................
ANNEXURE C
FEE SCHEDULE
Fees for Reproduction as Referred to Above are:
For every photocopy of an A4 page or part thereof in black & white - R 5.00
For every photocopy of an A4 page or part thereof in colour - R 25.00
For every printed copy of an A4 page or part thereof held on a computer or in electronic or machine-readable form - R 25.00
For a copy in a computer-readable form or Compact Disk - R 500.00
For a transcription of visual images, for an A4 page or part thereof - R 100.00
For a copy of visual images - R 100.00
For a transcription of an audio record, for an A4 page or part thereof - R 350.00
For a copy of an audio record - R 300.00
Request Fee
For a person requesting access to information other than a personal requester himself/herself i.e. a requester seeking access to a record containing personal information about the requester, a request fee is payable up-front before AfriFriends will further process the request received - R 500.00
Search Fee
To search for a Record that must be disclosed (Per hour or part thereof reasonably required for such a search) required searching for and preparing the record for disclosure. - R500.00
Deposit
Where AfriFriends received a request for access to information held on a person other than the requester himself/herself and the Information Officer upon receipt of the request is of the opinion that the preparation of the required record of disclosure will take more than 5 (Five) hours, a deposit is payable by the requester. The amount of the deposit is equal to half (1/2) of the amount of the applicable access fee.
Access to Information Manual – Last Updated 14 June 2018